The modern working environment can often feel fast-paced and extremely competitive and many individuals find themselves quickly getting overwhelmed or even burned out in their everyday roles.
More and more businesses are beginning to address things like productivity issues and implementing strategies to encourage their employees to become more productive – but sometimes, taking the initiative and doing something for yourself can be a good idea. For many, time scheduling can be a worthwhile method to implement to make things a little more manageable.
What is time scheduling in brief?
As the name may suggest, time scheduling will involve you defining the activities you need to perform at work every day (or week/month depending on your projects and deadlines) and creating a plan so that you can achieve your goals on time. The main aim of this will be to increase your productivity and better define when to work and when to clock off, as well as to prioritize the tasks that need taking care of in good time.
What are the top 3 successful methods to schedule your time?
Before you get to grips with the top 3 methods to schedule your time, always be sure to set aside an hour at the beginning or end of the project you are scheduling for to get everything properly set up.
1. Select the best tools for the job
One of the biggest benefits of 2023 is technology and the fact that there are so many tools at your disposal that can help not only with scheduling, but also to streamline the tasks that you need to perform. Once you define how you want to schedule your time (for example on paper or using an app) you may want to think about tools like the schedule maker on unrubble.com that can help you to create employee schedules.
2. Identify the time you have available
The next step will be to define the hours you have to dedicate to the project you are scheduling for. While this will typically be your standard working hours, there may be additional factors to take into consideration, such as potential paid overtime or if you want to put in some additional hours to get everything completed. Once you know your hours, you can begin the process of time-blocking.
3. Define and prioritize the project’s requirements
There are for aspects to keep in mind when time blocking; essential actions, high-priority activities, contingency time and discretionary time. What this means is that you will need to define the actions you need to undertake, create a timeline for high-priority activities (through to the ones you can leave until last), work out any extra time you may need for any emergencies that may arise and include the time you have available to deliver the project and achieve your goals.
What to do next
Once you have used the top 3 methods to optimize your schedule, it can be a worthwhile idea to see if there are any tasks that can be delegated to your staff or team members. Leveraging your time can be key to increasing your productivity, so be sure to outsource tasks wherever you can when scheduling.
